Minutes of the November 9, 2011 Board Meeting
Call to order at 7:00 p.m.
Board Members present: Gordon Jahr, Debbie
Willis, Sheri Odom, Dawn Walker and Donna Price. Members present:
Robin Arnold, Jackie Williams, Jan Gregory and Jane DeThouars.
Guests: Joe Harris, Victor DeThouars and George Fisher.
Additions to the Agenda: none
Minute of the Last Meeting: Minutes were
approved.
Treasurer’s Report: Dawn gave a September
report. Board approved.
Old Business:
-
Dawn and Robin will be checking out
the Mojave Narrows as a possible site for our ACTHA ride in
2012. Face book page is up and running. Donna and Eirene Olsen
are the webpage administrators.
-
"A" show: Dawn will be sending a
contract to the photographer. The first Eblast will go out
11/11/11. Two others will go out 12/15 and 01/03/12. Board
approved a 1/3 page ad in the horsetrader for December, and if
the possible a ˝ page ad will go out before the close of entries
in January. Donna will be listing our show on the Horse Topia
website. Each new volunteer at our show will receive a SEAHA tee
shirt. We will be putting our long time advertisers that
continue advertising in 2012 in our exhibitor packets and a ˝
page ad in our show program.
New business:
Committee reports:
-
Membership:
None.
-
Region I news:
Board approved a donation amount for Nancy Harvey’s end of term
gift..
-
Newsletter:
Donna’s first newsletter is out. Starting in January we
will be spotlighting a club member for every other issue.
-
Activities:
No report. Just a reminder the our Annual Christmas party will
be held at El Torito on 12/11 @ 11a.m.
-
Youth Activities
– No new report. We will be offering a stall refund to one SEAHA
youth member at our show in 2012 as a membership drive.
-
Audit –
Done through August
Meeting adjourned at 7:40 p.m.
Minutes of the October 12, 2011 Board Meeting
Call to order at 7:10 p.m.
Board members present: Gordon Jahr, Sheri
Odom, Dawn Walker, Debbie Willis, Carol and Eirene Olsen. Members
present: Robin Arnold, Donna Price. Guests: Jan Gregory and Joe
Harris.
Additions to the Agenda: None
Minutes of the Last Meeting: Minutes from
the September meeting need to change, we are still in need of
contracts from the farrier and photographer for the show. Minutes
were approved with these corrections.
Treasurer's Report: No report.
Old Business:
-
The change to Wells Fargo Bank is
complete. We will still maintain the B of A account, until all
checks are in. The banner, trailer decal and tee
shirt/sweatshirts have been ordered. The election committee
presented their report. All officers will remain the same for
2012. Nominations for the board position vacated by Victoria
were given. Board approved Donna Price as the new newsletter
editor and board member.
-
"A" Show: All contract are in, except
the photographer. We will be selling our club tee shirts and
sweatshirts at the show. E-Blasts are to be sent out for
November, December and January. Sheri will bring back rates for
ads in the Horsetrader and Horseman's News.
New Business:
Committee Reports:
-
Membership:
None
-
Region I News:
Sheri presented a brief overview of the resolutions on
the floor for convention.
-
Newsletter:
Latest newsletter delayed due to a computer issue. Should be
coming soon.
-
Activities:
Annual Christmas party will be held at El Torito on
December 11th, at 11:00 a.m.
-
Youth
Activities: Sheri asked for ideas to increase youth
membership. We will be offering a stall refund to one SEAHA
youth member at our show in 2012
-
Audit:
None
Meeting adjourned at 8:03 p.m.
Minutes of the September 14, 2011 Board Meeting
Meeting was called to order at 7:32 p.m.
Present were board members: Gordon Jahr,
Dawn Walker, Carol Olsen, Debbie Willis, Eirene Olsen; members Jan
Gregory, Joe Harris, Robin Arnold, Jackie Williams and Donna Price.
There were no additions to the agenda.
Minutes of the last meeting were approved.
Treasurer's report: Presented by Dawn
Walker and approved. The club bank account has been moved from Bank
of American to Wells Fargo, as they offer a better interest rate and
program.
Old Business:
-
Donna checked into different places
for the meetings and found the Roadhouse on Baseline and 115. We
will be holding the meeting there for October.
-
"A" Show: Sheri will order the ribbons
and plaques, as well as stickers for the awards. Debbie has the
first place and champion awards on order. All contracts are in
and signed and we will have Laurie Taylor as the photographer.
Gordon has sent all the info needed to Janie to complete the
premium. We have already received requests for info on the
driving classes and Gordon will have Sheri email it to the
interested parties, when it is available.
-
Sponsorship materials were received
from St Jude's Children's Research Hospital and Carol made up
packets a sample for club members to start getting sponsors.
-
Carol and Eirene will get a banner
ordered for the photo backup.
New Business:
Committee Reports:
-
Membership:
Carol advised current membership is 39 adults and four juniors.
-
Region 1 News
Convention prices are higher this year, due to location.
-
Newsletter:
Donna has graciously volunteered to do the newsletter, since
Victoria is ill. Please bear with her as she's still going
through the computer glitches that plague us all.
-
Activities:
The club trail ride is planned for the 24th of September, at
Chino Hills. Our Christmas party is coming up. We will try for
the 11th or 18th of December.
-
Youth
Activities: Hanna Bell sent a Thank You to the club for
our AHA Youth National jacket sponsorship.
-
Audit:
All audits are done and up to date.
Meeting adjourned at 8:24 p.m.
Minutes of the August 10, 2011 Board Meeting
Call to order at 7:01 p.m.
Board Members present: Gordon Jahr, Sheri
Odom, Dawn Walker, Debbie Willis, Carol and Eirene Olsen. Members
present: Robin Arnold, Donna Price, Jan Gregory and Joe Harris.
Additions to the Agenda: none
Minute of the Last Meeting: Minutes from
the July meeting were approved.
Treasurer’s Report: Dawn presented her
report. Board approved it.
Old Business:
-
ACTHA ride report is final. The ride made a great profit. Gordon and
Dawn presented their reports on money marketing and investments.
Dawn will have Wells Fargo come to our next meeting. We received a
thank you letter from the Ronald McDonald house. The letter will be
on the web site. Donna and Jan will be managing the website.
-
"A" show: All contracts in except the
shoer. We will be benefitting the St Jude Children’s hospital this
year. Debbie presented options for new prizes. In 2012 we will have
tiles, vases and glassware. Sheri will bring some new choices for
our perpetual trophy plaques. Donna will be working with Jackie on
the vendor letter.
New Business:
Committee Reports
-
Membership: 38 adult members and 4 youth.
-
Region I news: Region meeting is August
27.
-
Newsletter: Donna Price will be assisting
Victoria with the newsletter.
-
Activities: Our ride is September 24. The
park opens at 8 and we will be riding out at 9. Eirene will be
emailing directions to Donna for the newsletter.
-
Youth Activities:
Sheri presented her
report on youth nationals.
-
Audit: July to Debbie
Meeting adjourned at 819 p.m.
Minutes of the May 11, 2011 Board Meeting
The May 11. 2011 Board/General Meeting was called to
order by Gordon Jahr at 7:26 p.m.
Board Members present were Gordon Jahr, Debbie
Willis, Dawn Walker, Carol Olsen and Eirene Olsen.
Members present were Jan Gregory with guest Joe Harris.
Additions to the Agenda: None
Minutes of the Last Meeting: April Minutes were
approved.
Treasurer's Report. Dawn Walker presented her report
for April. The Board approved the Report. No financial
report on the ACTHA Ride was available.
OLD BUSINESS:
-
Club Taxes have been filed as required
-
The ACTHA Ride was successful and fun. We had a
total of 20 riders competing
-
"A" Show: Photographers were discussed. We will be
purchasing another decal for the Club Trailer, a Club
Banner and 2 Signs
NEW BUSINESS:
COMMITTEE REPORTS:
-
Membership: 41 Adults, 3 Youth
-
Region 1 News: No report
Newsletter: No report
-
Activities:
Eirene Olsen reported on the Chino Hills
State Park as a possible
location for the Club Trail Ride.
-
Youth Activities:
No report
-
Audit: All months are current.
The
meeting was adjourned at 8:03 pm
Minutes of the April 13, 2011 Board Meeting
The April 13, 2011
Board/General Meeting was called
to order by Gordon Jahr at 7:05 p.m.
Board Members present were Gordon Jahr, Debbie
Willis, Sheri Odom, Dawn Walker, Carol Olsen, and
Victoria Hardesty-Naquin. Guest present was Mike
Naquin
Additions to the Agenda: none
Minutes of the Last Meeting' February and March
Minutes were approved
Treasurers Report: Dawn Walker presented her
report for March. The report was approved by the Board.
OLD BUSINESS:
-
There was still no report regarding a Facebook page
for the club.
-
Dawn reported that we are not able to get a Debit
Card through Bank of America for the Club
-
The final touches for the April 30th ACTHA Ride were
discussed.
-
"A' Show: Victoria Naquin will be checking with the
Ronald McDonald House for a date that we can present
them a check from the Club. She will be contacting the
Board within a week with possible dates.
NEW BUSINESS:
COMMITTEE REPORTS:
-
Membership: 43 Adults, 3 Youth
-
Region 1 News: SEAHA to send a Sponsorship
Check for the Region 1 Show.
-
Newsletter: Last month we mailed 6 newsletters.
-
Activities: No report
-
Youth Activities:
No report
-
Audit: Debbis Willis was given March for audit.
The Meeting was adjourned at 8:05 p.m.
Minutes of the March 9, 2011 Board Meeting
The March 9, 2011 Board and General Meeting was called to order at
7:00 p.m.
Board Members present were Gordon Jahr, Debbie Willis, Sheri Odom,
Dawn Walker, Carol Olsen and Eirene Olsen. Members present were
Robin Arnold, Jan Gregory and Joe Harris.
Additions to the Agenda: None
Minutes of the Last Meeting: February Minutes were not available.
Treasurer's Report: Dawn Walker presented her report for January and
February which were Board approved.
OLD BUSINESS:
-
The ACTHA Ride will be held April 30th from
Windwitch Arabians in Phelan.
-
Jan Gregory will look into Bravo Taco to
provide lunch for the ride. We need 3 stopwatches and several
Clipboards. There has been no response from vendors yet.
-
There was no report on the Facebook page.
-
"A" Show: The Board voted on an amount to
send to the Ronald McDonald House. The 2011 Show was financially
successful. Judges were discussed for 2012.
NEW BUSINESS:
COMMITTEE REPORTS:
-
Membership: 42
Adults, 3 Youth
-
Region 1 News:
SCHAA Show will be held May 28-29, 2011 in Del Mar. It will host
the Region 1 Championship Over Fences Classes
-
Newsletter: No
report
-
Activities:
Eirene Olsen is checking out Chino Hills State Park for our Club
Trail Ride. Ell 103 is hosting a ride, dinner, dancing and games
on March 18th at a fee of $25.
-
Youth Activities:
Sheri is contact our youth members to come help out at our trail
ride.
-
Audit: January
and February was given to Debbie Willis for audit.
The Meeting adjourned at 7:54 p.m.
Minutes of the February 9, 2011 Board Meeting
The February 9, 2011 Board and General Meeting was called to order
at 7:00 p.m.
Board Members present were Gordon Jahr, Debbie Willis, Sheri Odom,
Dawn Walker, Victoria Hardesty, Carol Olsen and Eirene Olsen.
Members present were Jackie Williams, Robin Arnold, Jan Gregory, Hoe
Harris, Mike Naquin, Melissa Lewis and Dixie Voyles.
Additions to the Agenda: None
Treasurer's Report: No Report at this time
OLD BUSINESS:
-
The ACTHA Ride will be held April 30 from
Windwitch Arabians in Phelan. Sheri Odom will send letters to
vendors for sponsorships and samples for the Welcome Bags. We
have a saddle cover, saddle pads and rope halters for prizes.
-
There was no report on the Facebook Page
-
"A" Show: A closed Board Meeting will be
held March 6 at 11:00 a.m. at the home of Gordon Jahr.
NEW BUSINESS:
COMMITTEE REPORTS:
-
Membership: 47
Adults, 4 Youth
-
Region 1 News:
All shows held in Region 1 were up in entries. Region 1 is the
only region in the country to report that. New Regional Board
Members are: Mary Ann Hughes, President; Mimi Gaffey, Vice
President; Kathy Callahan-Smith, Secretary; David Garrett,
Treasurer.
-
Newsletter: We
have lots of advertising. Victoria will give Dawn Walker the
invoices for advertising.
-
Activities:
Eirene is looking for a new spot to host our annual club trail
ride.
-
Youth Activities:
The youth group will be hosting breakfast and lunch at our ACTHA
ride to earn money to sponsor a Championship Jacket at Youth
Nationals.
-
Audit: Debbie
Willis returned all audits complete
The Meeting adjourned at 8:00 p.m.
