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November 2009 Minutes
The November 11, 2009 board meeting was
called to order at 7:00 PM by Gordon Jahr.
Board members present were Gordon Jahr,
Sheri Odom, Carol Olsen, Eirene Olsen, Dawn Walker and Debbie Willis.
Members present were Jackie Williams, Donna Price, Dixie Voyles, Melissa
Lewis and Mike and Victoria Naquin.
Minutes of the October meeting were amended
to indicate that the paperwork for the Jeffers program is not complete
and the Jeffers account is still pending. Minutes approved as amended.
Treasurer’s Report: Dawn Walker presented
the report. The report was approved and filed for audit.
OLD BUSINESS:
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"A" Show – A 2-color ad will be ready
for the December 3rd issue of the Horsetrader. Victoria
Hardesty will be contacting CeCe to discuss discounts and eye appeal
for the ad. Another Eblast will be sent January 2, 2010. All junior
exhibitor classes will be placed to eighth place. Dawn Walker will
look into the cow barns being set up for our show if they are
needed. Debbie Willis, Victoria Hardesty and Donna Price are working
on bringing vendors to the show. All contracts are in. Sheri Odom
will contact Janda for corrected plaques for the perpetual trophies
as the year was incorrect on the ones received.
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Web site update is being looked into.
NEW BUSINESS:
COMMITTEE REPORTS:
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Membership –
Carol Olsen reported membership is 47 adults and 13 youth..
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Region 1 News –
Sheri Odom discussed a few of the resolutions that are coming up at
convention. The next regional meeting will be held at convention.
Region 1 will have a unit in the 2010 Rose Parade.
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Newsletter –
The newsletter will now go out on the odd numbered months, beginning
with January 2010.
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Activities –
Christmas Party will be at El Torito, December 13 at 11:00 AM.
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Youth Activities
– No report.
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Audit –
None at this time.
Meeting was adjourned at 8:10 PM.
The next combination board and general
meeting will be January 13, 2010 at IHOP on Ontario Mills Parkway in
Ontario.
October 2009 Minutes
The October 14, 2009 board meeting was
called to order at 7:10 PM by Gordon Jahr.
Board members present were Gordon Jahr,
Sheri Odom, Carol Olsen, Eirene Olsen, Dawn Walker and Debbie Willis.
Members present were Jackie Williams and Mike and Victoria Naquin.
Minutes of the September meeting were
amended to include the attendance of youth member Krista Williams.
Treasurer’s Report: Dawn Walker presented
the report. The report was approved and filed for audit.
OLD BUSINESS:
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Jeffers discount for the club is
approved. Horse.com no longer offers club discounts. The web site
will be changed to show Jeffers and remove Horse.com.
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The nominating committee presented
their report: Gordon Jahr, President; Debbie Willis, Vice President;
Seri Odom, Secretary and Dawn Walker, Treasurer. The floor was
opened for nominations. There were no contested positions, therefore
the nominated slate is the elected slate.
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"A" Show – November eBlast will be the
premium cover plus an added line for our host hotel, the Radisson
Suites, Covina, (626) 915-3441. Horsetrader ads will be a ½ page in
December and a 1/3 page in January. Victoria Naquin will design the
ad and will email board members for approval. The class schedule was
approved. Board members agreed to increase the cost of a post entry
to $50 per horse. Sponsorship letter is available and a receipt was
added. All contracts are in except for the farrier. Dawn will send
the photographer her contract. Awards, equitation medals and UPHA
cups have been ordered. Sheri Odom will be ordering the ribbons and
plaques from Janda Ribbons.
NEW BUSINESS:
COMMITTEE REPORTS:
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Membership –
No report given.
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Region 1 News –
Sheri Odom presented the report. Resolutions will be presented at
the November meeting.
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Newsletter –
Will be sent as a November/December issue.
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Activities –
Christmas Party will be at El Torito, December 13 at 11:00 AM.
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Youth Activities
– No report.
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Audit –
The months of August and September were given to Debbie Willis to
audit.
Meeting was adjourned at 8:10 PM.
The next combination board and general
meeting will be November 11, 2009 at IHOP on Ontario Mills Parkway in
Ontario.
September 2009 Minutes
The September 9, 2009 board meeting was called to order at 6:10 PM by
Gordon Jahr.
Board members present
were Gordon Jahr, Sheri Odom, Carol Olsen, Eirene Olsen, Dawn Walker and
Debbie Willis. Members present were Jackie Williams, Melissa Lewis, Mike
and Victoria Naquin and Gayle Pena.
Minutes of the July
meeting were approved as printed.
Treasurer’s Report: Dawn
Walker presented the report. The report was approved and filed for
audit.
OLD BUSINESS:
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Jeffers discount for
the club is still pending.
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Exploration of the
Competitive Trail Ride and club contact committee was tabled until
after the “A” show in January.
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“A” Show –
Discussion about the fact that there are three shows in Region 1
within a three week period in 2010. Since Whittier Lions has
cancelled their show, Sheri Odom motioned to move our show up to the
last weekend in January. Dawn Walker seconded. Motion approved.
Judges were discussed and phone calls are to be made. The steward
has been hired and the remaining show staff is to be contacted. An
advertising campaign was discussed.
NEW BUSINESS:
COMMITTEE REPORTS:
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Membership – Carol Olsen reported 48
adult and 13 youth members. Long time member John Gamble has kidney
cancer and will have surgery. Member Dixie Voyles will be moving to
Savannah, Georgia. She will be missed. Victoria Hardesty has been
nominated for the Volunteer Service Award at the club, regional and
national levels.
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Region 1 News – Next meeting is October
3rd. Each club has been asked to supply a gift for the
Region’s basket at convention. A SEAHA engraved vase was selected
for the basket.
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Newsletter – Has
been submitted again for the AHA Communications Award.
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Activities – Gayle
Pena was the guest speaker and shared her Tevis Cup ride
experiences.
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Youth Activities – Waiting for a
response from the Ronald McDonald House in Redlands to cook a meal
for them.
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Audit – The months of June and July
were given to Debbie Willis to audit.
Meeting was adjourned at
7:03 PM.
The next combination
board and general meeting will be October 14, 2009 at IHOP on Ontario
Mills Parkway in Ontario.
July 2009 Minutes
The July 18, 2009 board meeting was called to
order at 1:15 PM by Gordon Jahr.
Board members present were Gordon Jahr, Dawn
Walker, Sheri Odom, Carol Olsen, Eirene Olsen and
Debbie Willis. Member present was Joyce Tanner. Youth members present
were Sierra Ball, Krista Williams and Staci Carlson. Guests present were
Hannah Sahagian, Samantha Sahagian, Robin Arnold, Joy Carlson, Paula
Jahr, Donna Price, Steve and Andrea Ball.
Minutes of the June meeting were approved with a
change to the delegate list. It should read Sheri Odom and Janie Fix.
Treasurer’s Report: Dawn Walker presented the
report. The report was approved with a change to where the sponsorship
money for youth came from and was filed for audit.
OLD BUSINESS:
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Bylaws – Suggestions for changes were given to
Sheri Odom. She will make the changes and bring the adjusted bylaws
to the August meeting for approval.
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Convention – The board discussed the amount of
money for the delegates for the convention. Motion by Dawn Walker,
seconded by Debbie Willis, and the board approved the amount of $600
for each of the two delegates.
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"A" Show – Dawn Walker will have a final
financial report of the 2009 show at the August meeting.
NEW BUSINESS:
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Member Gayle Peña will be representing SEAHA
at the Tevis Cup this year. Sheri Odom will be contacting her for an
update and pictures for our website.
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Debbie Willis will be contacting Jeffers to
set up the same program that Country Supply is giving us.
COMMITTEE REPORTS:
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Membership –
Carol Olsen reported 44 adult members, but did not have a youth
member total. Donna Price pledged to rejoin and Robin Arnold pledged
to become a member.
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Region 1 News –
Region 1 lost approximately $10,000 at the show this year. Due to
lack of funds, the October horse fair has been cancelled. Only one
regional scholarship will be awarded this year.
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Newsletter – No
report.
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Activities –The
club has made arrangements with Forever Wild in Phelan to view their
new facility with a tour on August 15th at 4:00 PM. This
is the facility that the Extreme Home Make Over show did. Anyone
wishing to attend, please contact Sheri Odom,
4odoms@verizon.net or
(760) 912-2626. The youth will be getting in at a discounted rate.
Eirene Olsen is looking into another trail ride in the fall.
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Youth Activities –
Breanne Wheeless will be our youth delegate and will be attending
the convention at Youth Nationals. We will be contacting the Ronald
McDonald House in Redlands to volunteer to cook a meal for them.
Anyone wishing to participate, please let Sheri Odom know.
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Audit – Nothing
to report.
Meeting was adjourned at 1:45 PM.
The next combination board and general meeting
will be August 12, 2009 at IHOP on Ontario Mills Parkway in Ontario.
June 2009 Minutes
The June 10, 2009 board meeting was called to order
at 7:10 PM by Gordon Jahr.
Board members present were Gordon Jahr, Dawn Walker,
Sheri Odom, Carol Olsen, Eirene Olsen and Janie Fix available by phone.
Members present were Jan Gregory, Debbie Willis and Mike and Victoria
Naquin. Guests were Joe Harris and Robin Arnold. No youth members were
present.
Minutes of the May meeting were approved.
Treasurer’s Report: Dawn Walker presented the report.
The report was approved and filed for audit.
OLD BUSINESS:
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Debbie Willis was nominated to fill the Vice
President position. No other nominations were made; Debbie was
unanimously elected by the board.
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By laws update – Debbie Willis was given a copy
of the current by laws and the proposed changes. Further discussion
will take place at the July meeting.
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The City of Corona returned our $60 deposit for
the park for the cancelled May BBQ.
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Country Supply "give back" program – The web site
has camera ready images for our newsletter and web site. We
currently have $2.20 in our account with them. A check will be sent
when the account reaches $50.
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"A" Show – For 2010 and beyond, the show will
move forward to the 2nd weekend of April. The board
discussed getting the premiums ready by Whittier Lions next year,
our "save the date" cards by the 1st of January, and
Carol will contact the Horsetrader to see how early our show can
appear on the list of upcoming shows in the back of the magazine.
After discussion of a sponsorship drive, a Sponsorship Committee was
formed; Debbie Willis to chair the committee with Jan Gregory and
Victoria Naquin assisting her.
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Emailing the newsletter – Due to the lack of
response to that idea, it was discussed to call members with a short
list of questions. Who will do the calling will be determined at the
July meeting.
NEW BUSINESS:
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Convention – Expenses for the 2009 AHA convention
were mentioned and will be discussed at the July meeting. The club’s
delegates will be Janie Fix and Sheri Odom.
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Training Shows – Hosting training shows was
brought forward.
COMMITTEE REPORTS:
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Membership: Carol
Olsen reported there are 52 adult and 14 youth members at this time.
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Region 1 News: The
Region 1 Show was down by 40 horses. The next region meeting will be
July 18th.
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Newsletter: Victoria
Naquin suggested a different method to alert members that their club
and AHA membership is expiring. Presently this is accomplished with
a note on the mailing label. The exact nature of this approach will
be discussed in July.
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Activities: A club
BBQ and trail ride is planned for July 18th at the Jahr’s
ranch, Windwitch Arabians. We will have a trail ride in the late
morning, then a BBQ and the July meeting will be that afternoon.
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Youth Activities:
Youth members will be going to the Glenn Helen water park sometime
this summer. With board approval, the youth will fund/sponsor a
jacket/belt buckle at Youth Nationals this year. The board agreed
that the club would fund a section sponsorship.
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Audit: Debbie Willis
will now be doing the audits.
Meeting was adjourned at 8:25 PM.
The next combination board and general meeting will
be June 18, 2009 at Windwitch Arabians in Phelan. (The August meeting
will be the 12th at IHOP on Ontario Mills Parkway in
Ontario.)
May
2009 Minutes
The May 13, 2009 Board Meeting was called to order
at 7:09 p.m. by Gordon Jahr.
Board Members present were Gordon Jahr, Dawn
Walker, Jackie Williams, Carol Olsen, Eirene Olsen and Sheri Odom.
Members present were Jan Gregory, Melissa Lewis and Debbie Willis. Guest
was Joe Harris.
Minutes of the April meeting were approved. Motion
by Jackie Williams, seconded by Eirene Olsen.
Treasurer's Report: Dawn Walker presented the
report. Motion to file for audit by Sheri Odom, seconded by Eirene
Olsen.
OLD BUSINESS:
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The RCAHA/SEAHA
barbecue was canceled due to bad weather and lack of participation.
The City of Corona returned the $60 reservation fee.
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Updating the Club
Bylaws was discussed. AHA has a 1993 version on file. Two updated
versions will be emailed to Board Members and further discussion is
set for the June meeting.
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Discussion of the web
site report from the web master.
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Dawn Walker will
investigate the Country Supply "give back" program.
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The April show
received very positive feedback from spectators, trainers and
exhibitors. The winner of the Native Costume Trophy wrote a
heart-felt letter to Debbie Willis, the donor of the special trophy.
Ann Judge-Wegener, the judge for the show, sent an email about the
show. Both will be published in the next newsletter.
NEW
BUSINESS:
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Due to the unusual
circumstances that affected the Santa Barbara show, AHA will
investigate the affects of natural disasters and horse shows. Sheri
Odom will bring an update to the June meeting.
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Jackie Williams
announced her resignation as Vice President. She will consider
continuing as Show Manager. The VP position will be filled for the
balance of the year at the June Meeting.
COMMITTEE
REPORTS:
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Membership: Carol Olsen reported
there are 54 adult and 14 youth members at this time.
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Region I News: Region 1 Show
entries and patrons are down.
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Newsletter: No report
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Activities: A Club Picnic and trail
ride is planned for July 18th at the Jahr's ranch
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Youth
Activities - None of the youth
members completed the requirements for the Youth Achievement Award
Program, therefore there will be no awards for 2009.
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Audit: None available at this time.
Meeting was adjourned at 7:50 p.m.
The next combination Board and General Meeting will be June 10, 2009 at
IHOP on Ontario Mills Parkway in Ontario.
April
2009 Minutes
The April 8, 2009 board meeting was called to order at
7:15 PM by Gordon Jahr.
Board members present were Gordon Jahr, Dawn Walker,
Jackie Williams, Carol Olsen, Eirene Olsen and Sheri Odom. Members
present were Jan Gregory, Melissa Lewis and Dixie Lee Voyles. No youth
members present.
Minutes of the February and March meetings meeting were
approved.
Treasurer’s Report: Dawn Walker did not receive the bank
statement and no report was presented.
OLD BUSINESS:
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"A" Show – All awards, contracts and volunteers are
in place. Eirene Olsen will paint the year on the SEAHA logo for the
trophy table back drop.
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The club barbeque with RCAHA is scheduled for May 2nd,
in Corona. Jackie Williams made a motion for SEAHA to supply $50 in
raffle prizes; motion seconded by Sheri Odom. Motion passed.
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Jackie Williams has information to be published in
the newsletter about Country Supply offering a 5% pay back to clubs
when members use a code when ordering.
NEW BUSINESS:
COMMITTEE REPORTS:
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Membership – Carol
Olsen reported there are 55 adult and 14 youth members at this time.
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Region 1 News – Region
1 Show entry deadline has been extended to April 22nd.
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Newsletter – No report.
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Activities – Nothing to
report.
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Youth Activities –
Nothing to report.
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Audit – Currently
available audits are finished and have been returned to Dawn Walker.
Meeting was adjourned at 7:50 PM.
The next combination board and general meeting will be
May 13, 2009 at IHOP on Ontario Mills Parkway in Ontario.
March
2009 Minutes
The March 11, 2009 board meeting was called to
order at 7:10 PM by Gordon Jahr.
Board members present were Gordon Jahr, Dawn
Walker, Jackie Williams, Carol Olsen, Eirene Olsen and Sheri Odom.
Members present were Debbie Willis, Victoria and Michael Naquin. No
youth members present.
Minutes of the February meeting were not
available.
Treasurer’s Report: Dawn Walker presented the
report which was approved and filed for audit.
OLD BUSINESS:
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The storage unit is empty and the contents
are with Jackie Williams and Gordon Jahr. Dawn Walker notified the
storage facility that the unit was empty.
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“A” Show – The ad in the Horsetrader will be
put in for an additional run. Debbie Willis needs information from
Fairplex about vendors. The hotel will pick up the judge at the
airport on Thursday, and Jackie Williams will arrange a shuttle for
her departure on Monday. An ETI Drill Team requested time for a
performance at the show. The board decided there would not be time
during the show and the request was denied. The 50/50 raffle will be
to benefit the club.
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The barbeque with RCAHA is scheduled for May
3, 2009, from 3 to 6 PM. This will be a potluck style event. The
park location will be announced later.
NEW BUSINESS:
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Country Supply offers a 5% pay back to clubs
when members use a code when ordering. Jackie Williams will do
further research.
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Victoria Naquin suggested a membership be
given to any AHA non-members who volunteer at least 8 hours of time
at our shows or other functions. This was tabled until after the
show.
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Nicki McGinnis is requesting support for a
West Coast Sport Horse Championship show. Sheri Odom will get more
information for the next meeting.
COMMITTEE REPORTS:
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Membership – No
report.
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Region 1 News –
Next meeting will be April 4th. Sheri will bring back
numbers of horses that participated at the RCAHA and Fiesta Del Mar
shows.
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Newsletter –
Victoria Naquin suggested “eblasts” monthly newsletters and a
quarterly hard copy. This was tabled until the May meeting.
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Activities –
The idea to bring training shows back was brought to the table.
There will be further discussion in May.
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Youth Activities
– Nothing to report.
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Audit – Jackie
Williams doing the audits.
Meeting was adjourned at 8:50 PM.
The next combination board and general meeting
will be April 8, 2009 at IHOP on Ontario Mills Parkway in Ontario.
February
2009 Minutes
The February 11, 2009 board meeting was called to
order at 7:19 PM by Gordon Jahr.
Board members present were Gordon Jahr, Jackie
Williams, Carol Olsen, Eirene Olsen and Janie Fix, who was available by
phone. Members present were Jan Gregory, Melissa Lewis, Dixie Lee Voyles,
Victoria and Michael Naquin and Debbie Willis (acting secretary). Guest
present was Joe Harris.
Minutes of the January meeting were approved as
printed. Newsletter correction: Melissa’s friend attending the Christmas
Party was Jan, not Dottie.
Treasurer’s Report: Dawn Walker was not present to
make a report.
OLD BUSINESS:
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Terry Smith was the delighted winner of the
SEAHA bucket raffled off by Region 1 at Equine Affaire. Victoria
will mail her a current newsletter and application for SEAHA
membership.
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“A” Show – The flyer is ready to go and very
nice. The plates for the perpetual trophies are ready and Carol
Olsen will pick them up. Carol Olsen made a motion, seconded by
Jackie Williams, to put a 1/3 page ad for the show in the
Horsetrader. The motion passed. All contracts have been received.
Hotel rooms have been booked. Victoria will coordinate with Fairplex
getting all fees and paperwork to them for vendors interested in
space at the show. Prizes were discussed again and it was decided
that Jackie and the Prize Committee will decide what is needed.
Victoria will revise the 2008 Sponsorship Letter and send copies to
people who are working to get corporate sponsorships.
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Sheri Odom has been in contact with the Rancho
club and they are planning a joint General Meeting on May 2nd
at 3 PM somewhere in Corona. The hope is this BBQ will let both
club’s members get acquainted. They are planning raffle prizes,
sack races, and they’ve decided to bring a magician for
entertainment during the BBQ. They are still working to get a price
for the food and how to handle profit (if any) from raffle prizes.
NEW BUSINESS:
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The club storage unit will be emptied by Jackie
Williams and Gordon Jahr, and will not be renewed. This will save
some costs for the club.
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Janie Fix contacted Fairplex regarding the jump
and trail equipment in the storage locker there. SEAHA’s file has
been updated now to reflect that the jump equipment was sold to
Fairplex and we still own the trail equipment. Both SEAHA and
Fairplex have full use of anything in that locker free of charge.
COMMITTEE REPORTS:
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Membership – Carol
Olsen reported we have 57 adult and 15 youth members.
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Region 1 News – No
report.
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Newsletter –
Victoria Naquin has been working with other newsletter editors
within Southern California and worked out a reciprocal publishing
arrangement for all the club flyers. This will help everyone
publicize their shows. She is now getting newsletters from other
clubs as well. There was discussion about sending our newsletter in
electronic form via email to save costs. She will announce this in
the next newsletter and see how our members feel about the idea.
Printed copies via mail would still be available upon request to
members without email or who wanted to continue receiving a printed
copy.
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Activities –
Nothing to report.
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Youth Activities –
Nothing to report.
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Audit – Jackie
Williams has completed the audits.
Meeting was adjourned at 8:21 PM.
The next combination board and general meeting will
be March 11, 2009 at IHOP on Ontario Mills Parkway in Ontario.
January 2009
Minutes
The January 14, 2009 board meeting was called to
order at 6:55 PM by Gordon Jahr.
Board members present were Gordon Jahr, Sheri
Odom, Jackie Williams, Dawn Walker and Janie Fix, who was available by
phone. Members present were Jan Gregory, Melissa Lewis and Debbie
Willis. Guest present was Joe Harris.
Minutes of the October meeting were approved.
Minutes of the November meeting were approved with the correction that
Dawn Walker was present.
Treasurer’s Report: Dawn Walker presented the
report which was approved and filed for audit.
OLD BUSINESS:
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AHA certificate and monetary award for
excellence in communication was presented and given to dawn Walker
to file.
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SEAHA’s "basket" (a bucket full of items) for
Equine Affaire was assembled. $18 was approved to purchase
additional items to be added.
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"A" Show – All contracts are in except the
farrier, Wayne Caldwell, and the show secretary. The board approved
the premium printing cost of $239, and to change the entry form
paper color to yellow. The flyer/mailer was also approved for
printing. Sheri Odom and Victoria Hardesty-Naquin will be working on
the ad for the Horsetrader. The first ad will go in the Scottsdale
issue of February 5, 2009.
NEW BUSINESS:
COMMITTEE REPORTS:
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Membership
– 53 adult and 13 youth members.
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Region 1 News
– Sheri Odom reported that the Region 1
Arabian Fair is scheduled for October 11 in Temecula. The regional
budget was discussed and approved. There is a trainer/breeder
directory on the regional website.
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Newsletter
– None
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Activities – None
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Youth Activities –
Nothing to report.
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Audit – Jackie
Williams will now be doing the audits.
Meeting was adjourned at 8:05 PM.
The next combination board and general meeting
will be February 11, 2009 at IHOP on Ontario Mills Parkway in Ontario.
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